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Digi-Work / AI-Driven Solutions

Your expertise.
More accessible.
More useful, every day.

We build practical AI solutions that help your teams find information, prepare decisions and simplify repetitive tasks. Integrated with your tools, they are designed around your confidentiality requirements.

A step-by-step approach

Start small. Measure results. Then scale.

You do not need to transform your entire organisation to get started. We begin with a real need, the available data and a measurable outcome.

01 / DISCOVER

Understand

Explore AI opportunities and select a valuable first use case.

02 / EXPERIMENT

Test

Evaluate an assistant on a real case with the people who will use it.

03 / TAKE CONTROL

Integrate

Manage access, connect your tools and choose your hosting model, including a fully local setup.

Understand & plan

Choose the right use cases

Clear scoping and well-prepared teams before making technology decisions.

01

AI Discovery & Roadmap

Identify the AI use cases that bring the most value, based on your workflows, tools and constraints.

Example use case Identify repetitive searches, reporting tasks and challenges in sharing information across teams.
What we deliver Interviews, mapping of tools and data, three priority use cases, cost estimates and a roadmap.
How we measure success A pilot selected, an owner assigned and a shared success criterion.
02

AI Essentials & Team Enablement

Equip teams with practical methods to use AI responsibly and effectively.

Example use case Draft a briefing, summarise a report, prepare an initial text and verify sources.
What we deliver Hands-on workshop, tailored prompt templates, confidentiality guidelines and support for an internal AI champion.
How we measure success Time saved, output quality and participants’ confidence in completing tasks.
Knowledge & documents

Put your expertise within reach

Two complementary solutions: an on-demand assistant and a lasting knowledge base.

03

Document Assistant

Ask questions about a collection of documents in a dedicated space for a specific case or project.

Example use case Prepare for a committee meeting: upload documents, ask questions and generate an initial summary.
What we deliver Integration of the Digi-Work plugin for WordPress, Drupal or Joomla; configuration of the document collection, access permissions and instructions.
How we measure success Time spent searching and the proportion of answers supported by reliable source references.
04

Knowledge Hub

Build a lasting, searchable knowledge base that is kept up to date.

Example use case Retrieve a previous position, compare document versions or help onboard a new team member.
What we deliver Structured document collection, searchable index, role-based access, update procedures and benchmark questions.
How we measure success Reliability of references, content freshness and reduced search time.

Document assistants can retrieve relevant passages before answering (the RAG approach). Source references and access rights must be checked; when information is missing, the assistant should say so rather than invent an answer.

Team collaboration

Prepare, coordinate and publish more effectively

Tools that support meetings, monitoring and communications.

05

Meeting & Personal Assistant

Prepare meetings and turn discussions into action items for review.

Example use case Prepare a briefing and propose decisions, owners and deadlines after the meeting.
What we deliver Briefing and meeting-minutes templates, action extraction and optional integration with existing tools.
How we measure success Preparation time, required corrections and missed action items.
06

Policy & Sector Watch

Monitor selected publications and provide focused summaries with dates and source links.

Example use case Track technical and environmental developments or European consultations.
What we deliver Approved sources, collection frequency, categorisation, duplicate detection and linked summaries.
How we measure success Alert relevance, review time and important updates missed.
07

Communication & Multilingual Content

Turn existing expertise into content tailored to different audiences.

Example use case Repurpose an approved report into a newsletter, web article, LinkedIn post and working translation.
What we deliver Editorial templates, sector-specific glossary, approval workflow and content preparation within the CMS.
How we measure success Time to publication and number of corrections, especially terminology-related changes.

Official positions, publications and sensitive translations still require human approval. Up-to-date monitoring requires an internet connection or regular imports.

Business operations

Streamline operations

Automate preparation and follow-up while keeping teams in control of approvals.

08

Project & Reporting Automation

Connect documents, tasks and deadlines to reduce duplicate data entry.

Example use case Prepare a project status update using available tasks and supporting documents.
What we deliver Data collection workflows, internal reminders, deadline tracking, draft reports and approved integrations.
How we measure success Time spent consolidating information, missing data and deadlines met.
09

Stakeholder & Enquiry Management

Classify enquiries, route them appropriately and simplify partner follow-up.

Example use case Route a message to the right contact and draft a response in the CRM.
What we deliver Categories, routing rules, draft responses, follow-up tasks and, where relevant, an assistant using public content.
How we measure success Response time, routing accuracy and enquiries left without follow-up.
10

Finance & Administrative Assistance

Speed up administrative tasks using clearly defined rules.

Example use case Extract information from invoices or expense claims and flag missing documents.
What we deliver Structured extraction, checks, approval queue and export to existing tools.
How we measure success Processing time per document and extraction accuracy.
11

Content Recommendations & Insights

Recommend content by topic and build dashboards using reliable data.

Example use case Help teams discover relevant publications or events.
What we deliver A recommendation or analytics prototype, where data volume and quality justify it.
How we measure success Relevance of recommendations and usefulness of the metrics.

Payments, final accounting entries and administrative decisions remain subject to approval. Content recommendations should be considered only when the available data justifies them.

Privacy & control

Sovereign AI: your AI, on your terms

A controlled environment designed for sensitive information and network constraints.

12

Sovereign AI Workspace

Run AI on your own hardware, with the option of fully offline day-to-day operation.

Example use case Summarise a confidential case file and search internal documents without an external API.
What we deliver Assessment, model and hardware selection, local installation, access controls, testing, training and maintenance.
How we measure success Privacy and functional testing, including without an internet connection.

Run locally. Keep control. No internet connection needed for daily use.

Individual workstation: a local setup can be used to test conversational AI and document search. Team server: a shared AI engine can be configured with authentication and suitable access permissions.

Sovereignty must cover the model, embeddings, any OCR, the document index, logs and backups. A complete offline test is part of acceptance testing whenever offline operation is required.

From the first workshop to a working solution

A clear path to a meaningful pilot

An initial pilot can focus on a single committee or project, an approved set of documents and two or three users. Together, we prepare representative questions and assess the answers, their sources and the time saved.

01

Discovery

Workshops, interviews and scoping. Make an informed decision about the first use case.

02

Pilot

A focused prototype, user testing and an evaluation. Decide whether to proceed, refine or stop.

03

Deploy & Support

Integrations, access permissions, training, monitoring and ongoing maintenance.

Scope, responsibilities and recurring costs are defined before going live. Benefits and timelines are assessed using real data and existing tools.

An architecture built around your data

Cloud, on-premises or hybrid?

The right choice depends on your use cases, access requirements, infrastructure and confidentiality needs.

01 / CLOUD

Managed cloud

Fast deployment, collaboration and integration with your existing tools.

Key considerationsContracts, data location and data processing.
02 / LOCAL

Fully on-premises

Sensitive documents and the option to work offline every day.

Key considerationsHardware, administration and offline testing.
03 / HYBRIDE

Hybrid

Keep public-facing use cases separate from confidential documents and processes.

Key considerationsData routing and preventing unauthorised transfers.
Your next step

Let’s choose a real use case.

Let’s start with a case or task your team handles regularly. Together, we will define the expected outcome, the information that can be used and a straightforward way to measure the pilot’s value.

+32 (0)2 724 66 66 · www.digi-work.com